Falling behind on chart abstractions is nothing new. Unfortunately, these tasks often fall by the wayside, but it’s important to not get too far behind when it comes to chart abstractions. Here are four tips for clearing chart abstraction backlogs and how to keep them from backing up to begin with:
Make Chart Abstractions a Priority
Chart abstraction isn’t necessarily a fun or exciting task. Unfortunately, that is why it often gets pushed off when other issues arise. As meetings get added to calendars, personnel shifts around, or new projects arise, chart abstractions often become forgotten or placed on the back burner. Suddenly, charts are piling up and then you feel like you’re always playing catch up. By making chart abstraction a priority, budgeting time and resources to it, and setting specific goals to complete them, you can avoid chart abstractions piling up over time.
Conduct and Analyze Time Studies
Do you know how long it takes to complete a chart abstraction on average? Do you know how many chart abstractions need to be completed weekly on average to stay up to date? If you aren’t aware of these statistics, how can you properly plan to catch up with chart abstraction tasks? Say you have 15 chart abstractions piled up, how would you know how much time and how many people to allocate if you aren’t even sure how much time it takes to complete one? Commit to conducting some time studies and you can better prepare and plan for staying current with your chart abstractions. This will also give you an idea of the time you’ll need to clear backlogs should they build up.
Crosstrain Chart Abstractors
If you have one or two dedicated chart abstractors, what happens if one or both of them are unavailable? Is any chart abstraction work getting done? Probably not! Chart abstractions are important and should not be postponed just because a team member is sick, on vacation, or gets pulled away for another reason. By cross training abstractors—and doing it for more than you think you need—you can ensure that there is always someone available to continue with chart abstractions.
Hire HEDIS Nurses for Chart Abstraction Assistance
If you can’t—or won’t—implement the strategies listed above, or even if you do implement them but still find yourself falling behind with chart abstractions we have a solution for you. Hire HEDIS Nurses to assist with your chart abstractions. We understand that you have a lot on your schedule and it’s easy to fall behind. At HEDIS Nurses, our qualified nurses are ready, willing, and able to assist with your HEDIS work from chart abstractions to full outsourcing of your HEDIS projects. If you find yourself behind on chart abstractions, contact us at (877) 328-2343 or info@datafied.com and our knowledgeable staff will be happy to help you.
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